Job details
Alumni & Community Engagement Coordinator - Job Summary
The Coordinator is a key team member providing alumni, community engagement, and special events program support while assisting UHF leadership and managing administrative and fiscal duties.
Key Responsibilities
- Provide administrative support for alumni, community engagement, and UHF special events focusing on discovery, engagement, and stewardship.
- Assist with data requests, research, drafting event briefings and worksheets.
- Staff events and manage follow-up communications as needed.
- Serve as liaison and resource for UH alumni, community partners, leadership, faculty, and stakeholders.
- Update Foundation database with alumni/donor contact information, contact reports, and inquiries.
- Organize and coordinate meetings including scheduling, venues, attendance, and agenda.
- Prepare, draft, and edit written communications such as proposals, reports, and correspondence.
- Arrange travel, accommodations, meeting logistics, and process related expenses and reimbursements.
- Support fiscal monitoring by processing expenses, revenues, and invoices.
- Provide backup administrative and telephone support for UH Foundation offices.
- Handle sensitive and confidential information.
- Assist in improving internal processes and promoting inter-departmental relationships.
- Perform additional alumni, community engagement, and special events functions and special projects as assigned.
Requirements
- Bachelor’s degree required.
- Minimum one year progressive experience in non-profit organizations, especially in alumni, development, education, or membership settings preferred.
- Experience in developing major gift strategies, soliciting and closing gifts preferred.
- Valid driver’s license and reliable transportation required.
- Ability to pass background check including driving record.
- Ability to perform essential functions including sitting for extended periods, occasional standing, walking, bending, reaching, and lifting up to 25 lbs.
- Proficiency in using office equipment and communication skills both verbal and written.
Education
Bachelor’s degree required
Additional information about the company collected by GoodWord
About University of Hawaii Foundation
siteThe University of Hawaiʻi Foundation is the central fundraising organization for the UH System, established in 1955 to encourage private support and manage gift accounts benefiting the university and its students. It operates as a legally separate 501(c)(3) entity working closely with UH affiliates and the community.
What Our Employees Say
- Opportunities to support higher education and make a positive impact in the local community. (www.uhfoundation.org)
- Comprehensive benefits package, including health insurance, paid leave, and retirement plans. (www.uhfoundation.org)
- Diverse and inclusive organizational culture that values collaboration and community. (www.uhfoundation.org)
Challenges You Might Face
- Some employees report limited opportunities for advancement within the organization. (www.glassdoor.com)
- The pace of change and innovation may be slower due to the nonprofit and institutional nature of the workplace. (www.glassdoor.com)
- Salary levels may not be as competitive as those offered by private sector organizations. (www.glassdoor.com)